Receptionist

Location US-NV-Reno
# Positions
1
Experience (Years)
0
Category
Human Resources

Position Description

At a Glance

 

Legrand has an exciting opportunity for a Receptionist to join the Server Technology Team in Reno, NV.

 

Under direction of the Office Administrator, the Receptionist will provide exceptional customer service to
answer questions and provide Company information to the general public, customers, visitors, and other
interested parties. The Receptionist will perform a variety of administrative tasks and data entry. This position
ensures that all assigned duties are performed quickly, efficiently, and according to the established departmental
and company policies, procedures and goals. The Receptionist, as with all members of the Legrand Team, is
expected to promote a positive attitude, demonstrate initiative, professionalism, personal awareness, integrity,
and exercise confidentiality.

 

What Will You Do?

 

Main Activities:


Organization: Individual Contributor competency model
Main Interface: Internal – all departments. External – vendors, suppliers, other business entities.
Budget: No direct budgetary responsibility


Main Job Duties:
• Operate telephone switchboard (8x8 system) to answer, screen, or forward calls, provide information,
take messages, or schedule appointments.
• Provide exceptional customer service to respond to routine questions and provide information in a timely
manner.
• Respond to department voice messages and e-mail and coordinate follow-up responses.
• Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them
to specific destinations.
• Use appropriate resources to determine answers to questions from customers or members of the public.
• Schedule appointments and maintain and update appointment calendars.
• Transmit information or documents to customers, using computer, mail, or facsimile machine.
• Perform administrative support tasks, such as proofreading, data entry, or operating calculators or
computers to work with pay records, invoices, balance sheets, or other documents.
• Create and maintain documents and spreadsheets.
• Open, sort and route incoming mail. Attach packing slips/work orders to incoming invoices.
• Operate and maintain postage meter.
• Post accounting invoices on clipboard.
• Attach Accounts Receivable check stubs to accounting invoices on clipboard.
• Respond to requests for W-9s and supplier forms.
• As directed, coordinate food orders for meetings. Verify quantities needed, contact restaurants, place
orders, coordinate food delivery, and take food to designated meeting rooms or areas. Set up designated
meeting rooms or areas with utensils and beverages as needed.
• Order, organize, and stock office and break room storage areas. Ensure that available supplies are stocked
and replenished as needed.
• Create, print, laminate, and post office signs, announcements, and miscellaneous flyers as needed.
• As directed, contact vendors and schedule repairs for building maintenance and emergency issues.
• File and maintain records. Archive accounting journals, accounting invoices and monthly sales order
packets.
• Keep a current record of staff members' whereabouts and availability.
• As directed, serve as a backup in preparing local, domestic, and international travel arrangements,
including air travel, car rental, and hotel accommodations.
• As directed, assist staff with shipping company packages and coordinating them with the Shipping
Department for proper transit.
• As Safety Committee member, record and file meeting minutes, conduct health and safety audits, and
collect/file audit sheets from other members as needed.
• Set up and break down audio/video equipment for company meetings.
• As needed, assist HR with employee events, recognition, scheduling interviews, etc.
• Act as backup to Operations leaders for conducting field tours.
• Complete special projects as assigned.
• Perform other duties as assigned.

Qualifications

Required Skills

 

Education: High School Diploma or GED; Associate's degree or equivalent from two-year college, preferred; or one
year related experience and/or training; or equivalent combination of education and experience.


Experience: Minimum of 6 months’ receptionist and administrative support experience.


Skills/Knowledge/Abilities:
• Computer proficient with knowledge of Microsoft Office products (Word/Excel/Outlook/PowerPoint).
• Effective oral and written communication skills with the ability to provide information across multiple
groups in the Company including Finance, Engineering, Marketing, and Sales.
• Strong organizational skills and the ability to work independently.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or
diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations and high
attention to detail.
• Familiarity of ISO 9000 and ISO 14001 standards and audit process.


Work environment is fast-paced and priorities can shift quickly. All employees are expected to go outside their
primary responsibilities when required, and multi-task job duties on a regular basis. While performing the duties
of this Job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with
hands and arms and talk or hear. The employee may frequently lift and/or move up to 20 pounds and may rarely
lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision,
color vision, peripheral vision, depth perception and ability to adjust focus. The noise level in the work
environment is usually moderate. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.


*This position is not designated as safety sensitive per NRS 613.132

 

Company Info

About Legrand

Representing more than 150 years of innovation, Legrand is the global specialist in electrical and digital building infrastructures. Our purpose is improving lives by transforming the spaces where people live, work and meet with electrical and digital infrastructures and connected solutions that are simple, innovative and sustainable. Every day, over 39,000 Legrand employees work hard to enhance the buildings of tomorrow. Legrand is a global, publicly traded company listed on the Euronext (Legrand SA EPA: LR) with revenue of €7 billion, and products sold in 180 countries. For more information, visit www.legrandgroup.com/en

 

About Legrand North and Central America

Legrand North and Central America (LNCA) employs over 6,500 associates in 50 locations, working across six divisions/sector: Audio Visual, Building Controls Systems, Data Power and Controls, Electrical Wiring Systems, and Lighting.  We hold a leading position in every North American market we serve and focus on exceeding our customers’ needs within the commercial, residential, and industrial industries. LNCA offers comprehensive medical, dental and vision coverage, as well as distinctive benefits like a high employer 401K match, above-benchmark paid maternity and parental leave, paid time off to volunteer, and an active/growing Employee Resource Group network.  LNCA is an employee-centered, growing company with tremendous opportunity.  For more information, visit legrand.us

 

About Legrand’s Data Center Power and Control Division

The industry-leading brands of Approved Networks, Ortronics, Raritan, Server Technology, and Starline empower Legrand’s Data, Power & Control to produce innovative solutions for data centers, building networks, and facility infrastructures. Our division designs, manufactures, and markets world-class products for a more productive and sustainable future. The exceptional reliability of our technologies results from decades of proven performance and a dedication to research and development. 

 

 

 

 

http://www.legrand.us

http://www.youtube.com/legrandna

http://www.linkedin.com/company/44580

http://twitter.com/legrandNA

 

Equal Opportunity Employer

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