Administrative Assistant

At a Glance

Legrand has an exciting opportunity for an Administrative Assistant to join the Electrical Wiring Systems Pass & Seymour Team in Syracuse, NY. This person will provide administrative and project support to the VP/GM of the business as well as supporting leadership team members. This role will also support EWS Sales event planning, meetings and arrangements. In this position, there is a combination of task-oriented work as well as work that requires creative thinking. The ideal candidate is someone that enjoys getting involved, particularly with the planning, launching and running of projects, events and meetings as well as handling the routine demands of the job.

What Will You Do?

• Provide administrative and office support for day-to-day activities and projects to key leaders and other individuals as needed
• Support communications with all levels of the organization.
• May draft language and generate graphics, slides and presentation materials; create spreadsheets, flow diagrams and reports
• Maintain calendars, schedule travel, meetings and activities.
• Handle arrangements for all types and levels of meetings, internal and external.
• Make arrangements for meetings involving Legrand personnel from other facilities, customers or suppliers which may require that additional arrangements be made for transportation, lodging, etc.
• Schedule travel itineraries, meetings and related activities. Send necessary materials ahead or with manager for meetings, presentations, etc.
• Working individually, or leading a team, take responsibility for planning and carrying out corporate events, department off-site meetings, teambuilding activities and group dinners. Develop schedule of events, identify and secure facility, handle all arrangements and details including agenda/presentations, refreshments, entertainment and related.
• Lead and manage site Event Committee and planning.
• Support site ERG activities.
• May provide support and backup for other functions, as needed, for vacations and other absences, or as workload demands.
• Complete expense reports as needed.
• Order supplies, business cards, nameplates, handle purchase orders.
• Handle mail and package distribution/shipments.
• Perform other similar and related duties as required.
• Work with sales and marketing to support scheduling product training education events.
• Support coordinating corporate and national meetings for sales and marketing teams.
• Manage customer and sales team events such as NAED, NEMRA and other individual customer events.
• Manage Payment process for annual memberships i.e. NAED, NEMRA NECA Electric and corporate sponsorships.

Education:

• Associates degree or combination of equivalent experience.

Experience:

• Previous experience working in an office environment is required. 
• Experience with domestic and international travel arrangements preferred.
• Experience managing functions and setting up events.

Knowledge & Skills:

• Will support VP/GM of the Pass & Seymour business and leaders across the organization as needed.
• Independent judgment is required to plan, prioritize, organize and accomplish a diversified workload.
• Strong organizational and time management skills, close attention to detail and be able to effectively handle multiple priorities.
• Able maintain a high level of confidentiality.
• Able to communicate effectively both in written format and oral presentation and be able to create effective reports, presentations and business correspondence.
• Must be highly collaborative and able to work in a team-based environment.
• Able to handle all types of personalities and relate to people at all levels of the organization.
• Must show ability to represent respective leadership staff in a highly professional manner.
• Exceptional computer skills, extensive knowledge of Microsoft Office applications and functions including word processing, mail merge, PDF conversions, spreadsheet and database creation and maintenance; proficiency with various e-mail, calendaring, meeting management and related communications software.
• Working knowledge of Office 365, SharePoint and Concur preferred.
• Must possess excellent project management skills, including demonstrated ability to develop and manage to a project plan, establish priorities, work to deadlines and control a number of projects at various stages of work.

Salary Range:  $66,300 - $79,700 + 5% bonus

About Legrand

Representing more than 150 years of innovation, Legrand is the global specialist in electrical and digital building infrastructures. Our purpose is improving lives by transforming the spaces where people live, work and meet with electrical and digital infrastructures and connected solutions that are simple, innovative and sustainable. Every day, over 39,000 Legrand employees work hard to enhance the buildings of tomorrow. Legrand is a global, publicly traded company listed on the Euronext (Legrand SA EPA: LR) with revenue of €7 billion, and products sold in 180 countries. For more information, visit www.legrandgroup.com/en

About Legrand North and Central America

Legrand North and Central America (LNCA) employs over 6,500 associates in 50 locations, working across six divisions/sector: Audio Visual, Building Controls Systems, Data Power and Controls, Electrical Wiring Systems, and Lighting.  We hold a leading position in every North American market we serve and focus on exceeding our customers’ needs within the commercial, residential, and industrial industries. LNCA offers comprehensive medical, dental and vision coverage, as well as distinctive benefits like a high employer 401K match, above-benchmark paid maternity and parental leave, paid time off to volunteer, and an active/growing Employee Resource Group network.  LNCA is an employee-centered, growing company with tremendous opportunity.  For more information, visit legrand.us

About Legrand’s Electrical Wiring Systems Division

Legrand’s Electrical Wiring Systems (EWS) division provides the most complete line of residential, commercial, and industrial electrical wiring devices in the world.  Through commitment to innovation and quality, EWS maintains the position of industry leader in wire and cable management and wiring devices categories, specializing in raceways, flexible floor, open space and outdoor power solutions, wire mesh cable trays and systems, and designer switches and outlets. With this comprehensive offering, EWS serves a range of exciting vertical markets, including commercial office and commercial interior, data centers, education, healthcare, hospitality, manufacturing, mixed-use developments and residential.  For more information, visit legrand.us/electrical wiring devices  

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Equal Opportunity Employer