Office Supervisor

At a Glance

Legrand has an exciting opportunity for a Office Supervisor to join the Data Center Power and Control Team in Reno, NV. The Office Supervisor will provide clerical and administrative support for the Executive team.  This position will draft correspondence, schedule appointments, make meeting arrangements, prepare reports, manage service providers and contracts, contract tracking between business partners and legal, and provide exceptional customer service to answer questions and provide Company information to the general public, customers, visitors, and other interested parties.  The Office Supervisor will oversee the receptionist and their duties, order necessary supplies, and ensure the smooth operation of the facility.  This position ensures that all assigned duties are performed quickly, efficiently and according to the established departmental and company policies, procedures and goals.

What Will You Do?

• Oversee receptionist and the required duties including manning the front entry during working hours.
• Provide administrative support for the Executive Team. Prepare meeting materials.  Attend meetings and provide documentation/meeting minutes.
• Screen phone calls and requests. Respond to requests on behalf of the Executive Team.
• In coordination with the department leaders, prepare presentation for the monthly Key Performance Metric meeting.
• Prepare weekly, monthly, and quarterly reports for Executive Team.
• Compile and maintain market and competition data for use by the Executive Team.
• As directed, prepare local, domestic, and international travel arrangements. Including air travel and hotel accommodations.
• Read and analyze incoming memos, submissions, and reports to determine proper handling and distribution of documents.
• File and retrieve corporate documents, records, and reports.
• Oversee all contracts and vendors to ensure smooth operation of the facility (i.e., landscaping, facility maintenance, janitorial, etc.)
• Liaison between department personnel and Legal for contract review, NDA, etc…
• Responsible for File storage and organization of contracts for main facility.
• Negotiate purchase of office supplies and equipment and supervises receiving and shipping of necessary supplies.
• Issue appropriate purchase requisitions and negotiates contracts for maintenance of various equipment.
• Supervise maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities.
• Establishes and maintains vendor databases for all office products and services. Provide exceptional customer service to respond to routine questions and provide information in a timely manner.
• Use appropriate resources to determine answers to questions from customers or members of the public.
• Transmit information or documents to customers and management, using computer, mail, or facsimile machine.
• Coordinate food orders for meetings. Verify quantities needed, contact restaurant, place order, coordinate food delivery and take food to designated meeting room or area. Set up designated meeting room or area with utensils and beverages as needed.
• Coordinate local company functions including the summer picnic and holiday party.
• Contact vendors and schedule repairs for emergency issues with the building.
• Keep a current record of Executive Team schedules and availability.
• Respond to department voice mail messages and e-mail and coordinate follow up responses.
• Complete special projects as assigned.
• Perform other duties as assigned.

Education:

• Bachelor's degree from four-year college or university with an emphasis in Business Management; or equivalent combination of education and experience.

Experience:

• Minimum of 3 years of experience in administration. Previous experience providing executive administrative support preferred.

Preferred Skills:

• Effective oral and written communication skills with the ability to provide information across multiple groups.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Effective oral and written communication skills with the ability to provide information across multiple groups in the Company including Operations, Engineering, Marketing, and Sales.
• Strong organizational and planning skills and the ability to work independently.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.
• Advanced computer proficiency with knowledge of Microsoft Office products (Word/Excel/Outlook/PPT).
• Familiarity of ISO 9000 standards and audit process.

Desired Competencies:

• Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.
• Cooperation - Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.
• Oral Communication - Speaks clearly; listens and gets clarification; responds well to questions; participates in meetings.
• Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests.
• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
• Initiative - Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.
• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
• Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

About Legrand

Legrand is the global specialist in electrical and digital building infrastructures. Our comprehensive offering of solutions for residential, commercial, and data center markets makes us a benchmark for customers worldwide. We harness technological and societal trends with lasting impacts on buildings with the purpose of improving life by transforming the spaces where people live, work, and meet with electrical and digital infrastructures and connected solutions that are simple, innovative, and sustainable. Legrand is a global, publicly traded company listed on the Euronext (Legrand SA EPA: LR). For more information, visit www.legrandgroup.com/en

About Legrand North and Central America

Legrand, North & Central America (LNCA) is a leader in the AV, Lighting & Controls, Electrical, and Data Center markets. LNCA offers comprehensive medical, dental, and vision coverage, as well as distinctive benefits like a high employer 401K match, paid time off (PTO) and holiday pay, short-term and long-term disability benefit plans, above-benchmark paid maternity and parental leave, bonus opportunities in accordance with the Company’s incentive plans, paid time off to volunteer, and an active/growing Employee Resource Group network. For more information, visit legrand.us 

About Legrand’s Data Center Power and Control Division

The industry-leading brands of Approved Networks, Ortronics, Raritan, Server Technology, and Starline empower Legrand’s Data, Power & Control to produce innovative solutions for data centers, building networks, and facility infrastructures. Our division designs, manufactures, and markets world-class products for a more productive and sustainable future. The exceptional reliability of our technologies results from decades of proven performance and a dedication to research and development. 

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Equal Opportunity Employer